Getting Client Consent | JotPsych

Getting Client Consent to Use JotPsych

Obtaining client consent is a critical step and an opportunity to enhance trust and communication with your clients.

How to talk to your clients about JotPsych

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Explain the tool

Let your client know that you use an AI-powered tool to help with clinical documentation, so you can spend more time focused on them during sessions.

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Assure privacy & security

Reassure clients that their information is kept private and secure. JotPsych is fully HIPAA compliant and follows the strictest data protection standards.

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Audio is permanently deleted

Explain that the audio recording is permanently deleted immediately after transcription. No audio is ever stored or retained by JotPsych.

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Offer a demonstration

Consider showing your client how JotPsych works. A brief walkthrough can demystify the process and build confidence in the tool.

Sample Consent Form

Use or adapt the language below for your own informed consent process. You can download a ready-to-use template.

Consent for Use of AI-Assisted Documentation

I, the undersigned client, understand and consent to the following:

  • My provider uses JotPsych, an AI-powered tool, to assist with clinical documentation during our sessions.
  • Audio from our session may be temporarily recorded to generate clinical notes.
  • All audio recordings are permanently deleted immediately after transcription.
  • My data is protected under HIPAA regulations, and JotPsych maintains strict security and privacy protocols.
  • I may withdraw my consent at any time without affecting my care.

This consent is valid until revoked in writing.

Request consent form template

Frequently Asked Questions

While requirements vary by state and practice setting, obtaining informed consent for the use of any recording or AI-assisted tool is a clinical best practice and is required by most licensing boards. We recommend always obtaining consent.

That is entirely their right. Simply proceed with your session as you normally would without using JotPsych. You can always revisit the conversation at a later time.

Yes. Clients can revoke their consent at any time. Once revoked, simply stop using JotPsych for that client's sessions going forward.

No. Audio is permanently deleted immediately after the transcription is complete. JotPsych never retains audio data.

Either approach works. Many clinicians add a section to their existing informed consent or intake paperwork. Others prefer a standalone form for clarity. Choose whichever fits your workflow best.

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